Site Process: Clinical Management of HIV

Thanks for your interest in hosting the online course Clinical Management of HIV at your location.

Our courses incorporate a 'site-based model.' A site is a group of participants in the same geographic location or at the same organization that enroll in the course together, and connect face-to-face with other learners. Being part of a site is not required for participation in this course. 

Site registration is a two-part process consisting of 1) Site Registration form and 2) Participant Application form. Each site must have a Site Coordinator who submits a Site Registration Form alerting us of their interest in hosting the course for a group. The Site Coordinator may also be a participant in the course (they will need to apply separately as a participant). There is no financial obligation made by submitting an application.

Important notes regarding this course offering:

  • Sites can have 5-60 participants
  • Participants should be able to attend at least 7 out of 10 on-site meetings (physical attendance is preferred but if you have a plan to engage your participants remotely, this is acceptable)
  • Site fee is $1500
  • You can host more than one site, although if we reach our maximum capacity you may be limited to one site only

In order to apply to the course as a site coordinator, please:

Important Steps and Dates for Applying as a Site

StepDescriptionDates
Complete Site Registration Form

By completing the form, you have indicated your interest in hosting the course at your organization or institution. There is no financial obligation made by submitting this registration form.

Print this to recruit participants!

Opens 20 Dec 2019

Closes 23 Jan 2020
Notification of site acceptanceOnce your site is accepted to the course, you will receive email confirmation. Individual participants at your location must then complete a Participant Application to determine their eligibility to receive a certificate of completion.27 Jan 2020

Request site participants to complete Participant ApplicationEmail the online Participant Application link to the individuals at your site and encourage them to apply before the deadline.

Opens 28 Jan 2020

Closes 25 Feb 2020

Site invoice / roster confirmation details sentWhen individuals at your location have been accepted, we will contact you again with instructions to submit course fees, and confirm a list of students who have applied at your site.From 6 to 9 Mar 2020 
Rosters dueConfirmed rosters due to eDGH, indicating who will be moving forward with your site group for this offering of the course and who will not. 16 Mar 2020

Payment due

Payment accepted through credit card or wire transfer.

 23 Mar 2020

Site Coordinator orientation webinarSite Coordinators and Facilitators are encouraged to attend this online orientation webinar prior to the course start. The webinar will cover responsibilities, course expectations, and briefly introduce the course/course website. We encourage you to host a meeting with your site group so your group can participate in the orientation together. The webinar will also be recorded for those unable to attend.

Zoom Webinar Login: https://washington.zoom.us/j/680909100
18 Mar 2020

Begins 7 a.m. 
(Pacific Time)

Course begins/ends

Enrollment in the course occurs shortly before the course start date. Participants will not be enrolled into the course until payment is recieved.

Begins 30 Mar 2020

Ends 14 Jun 2020